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Satisfactory Academic Progress (SAP) Policy

ULS monitors Satisfactory Academic Progress(SAP) with the goal to be both good stewards of financial aid and to protect the academic integrity of our students. Maintaining satisfactory progress is required both for continuance in a degree program and for eligibility to receive financial aid in the form of scholarships, grants, and student loans. In partnership with the Registrar, the Financial Aid Office evaluates SAP at the end of the Fall (including August courses)and Spring (including June courses) semesters.

The three qualitative and quantitative standards of the SAP policy are as follows:
Students must maintain a minimum cumulative and semester grade point average (GPA) of 2.00. Any student who fails a course while on academic probation, or when three Fs/WFs appear on the transcript, that student will be the subject to academic dismissal by Faculty vote.

Successfully must complete 67% of cumulative credits attempted (The formula for this is shown below). Cumulative credits attempted include credits earned, repeat course credits, transfer credits, and grades of P, W, F, WF, and I. Cumulative hours earned do not include grades W, I WF, or F.
‍Example: Student A attempts 30 credits, and earns 24 credits; they  have a completion rate of 80%, and would be meeting this standard of SAP (24  credits earned / 30 credits attempted =.8 or 80%. Student B attempts 30  credits, but only earns 18 credits; they have a completion rate of 60%, and  would not be meeting this standard of SAP (18 credits earned / 30  credits attempted =.6 or 60%.

Students must graduate within 150% of the credits required for their program of study. All credits attempted and posted to the student’s transcript are included. If at any point, it becomes mathematically impossible for a student to complete their program of studywithin the 150% timeframe, the student will lose eligibility for Title IV aid. Pursuit of a second degree will not increase the maximum timeframe for Title IVeligibility. Example: The MDiv program requires 72 credits;t herefore, eligibility is limited to 108 (72 x 1.5) credits, or 150%.
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Academic Probation

Students placed on Academic Probation shall be required to consult with their advisor to arrange an Academic Plan for following semesters, which may include any or all of the following: (1) reduction of course load; (2) reduction of outside employment, including supply preaching; (3) reduction or dropping of field education. The advisor will also counsel the student if the failure or course load reduction would require extension of their program beyond the normal term of studies. The student and advisor will report the agreement which results from this consultation in writing to the Dean, who shall submit a summary to the Faculty.

It is possible for a student to graduate while on academic probation. If a student receives a failing grade but has fewer than 12 credits remaining in the degree program, only those credits must be successfully completed in order for the student to graduate.


Dismissals

If a student fails a course while on academic probation, or when three Fs/WFs appear on the transcript, that student will be subject to academic dismissal by Faculty vote. If a Faculty vote does not result in dismissal, and as a condition to receiving financial aid, students will be required to submit a SAP Appeal to the Financial Aid Office with:
(1) the specific extenuating circumstance (with documentation) that caused the student to not meet SAP, and (2) what has changed that will allow the student to demonstrate satisfactory academic progress during the subsequent semesters. Students eligible to submit an appeal will be contacted by the Financial Aid Office.
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Should the grade F/WF occur for a required curricular component, that course or another course fulfilling the same requirement must subsequently be completed successfully in order to make up the failure.

‍Students dismissed for academic failure must wait a minimum of 12 months from the date of dismissal before applying to the Faculty for readmission. Readmission will be granted only in exceptional cases and not without evidence from the student that previous causes of failure have been removed. Such readmitted students will be placed on academic probation, and any further course failure will result in automatic dismissal without privilege of reapplication.